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9 Company Holiday Party Vendors and When To Hire Them

Is planning the company holiday party your task this year?  Its time to make sure you are on the right track. For some, the question is “when should I start planning my company holiday party?”  Others are asking “Who should I hire for my company holiday party?”  We have the answers for Colorado event planners and even our people in Wyoming.  It doesn’t matter if you’re planning an event in Fort Collins, or putting together your corporate holiday event in Denver, these 9 vendors are hired for most company holiday party events and knowing when to hire your event services in Colorado will save you some time, effort, and hassle along the way.  We assume you already have a budget…if not, figure that out first.

Holiday Party Toast Trussing Disco Balls

Event planning isn’t a big thing. Its a lot of little things. Cheers to you if you’re planning this year’s holiday party!

9 Months Before

Company Holiday Party

Event Venue: Finding a venue in northern Colorado for a holiday party can be a pain, so let’s get you some help.  The most popular night of the week for a company party is Friday, followed by Saturday, with 3rd place going to Thursday. The most popular weekends every year for a company holiday party are:

  1. The second week of December
  2. The third week of December
  3. The first week of December

For 2017, the most popular dates are: December 15th, followed by December 22nd, then December 8th.  In 2018, they are 12/14, 12/21, and 12/7.  2019′s most popular office party dates are 12/13, 12/20. and 12/6.  Embrace these days and dates to be on-trend.  Avoid them to have the most options and save money on your event.  If you’re still in the venue search phase, our 9 Tips To Find The Perfect Event Venue could help.

Event or Party Planner:  Do you still have your regular job to do?  It may be time to hire a planner, if its in your budget.  You can be more hands-off, and if you’re not already an expert decorator, your event will have a better look.  Other organizations want to be more hands-on and personalized.  A good in-between step is to hire a one-stop-shop for event services that has the key services you’ll need for your event in-house.  A good event services company will provide you with an event experience that allows you to focus on your other areas of responsibility.

5 Months Before Your Holiday Party:

You’ll want to secure the more expensive parts of your budget earlier than later.  Most event vendors produce better results with proper preparation and planning.   To have the best available options and to get the best experience for your employees and their guests, don’t wait until the last minute.

Caterer: The caterer you choose for your event will probably be the #1 or #2 most expensive thing in your  budget. Want to knock this out of the park? Check out Our 6 Tips to Hire a Caterer

Company Party DJ or Main Entertainment: Who will provide background music during cocktail hour and dinner?  Who will provide sound and microphones for your speaker or awards presentation? (keep it super-short.  See why here)  

3 Months Before your Holiday Party:

Decorators and Rentals: To enhance your party vibe, you may want to include services from an area event lighting designer.  Or consider themed decorations from a local event rental company; they will have event lounge sets, centerpieces, and sometimes themed props for your event.  If your decor plan includes flowers, hire your florist 3 months out, too.

Florist: If your event decor includes a florist, 90 days before your event is a good time to reserve these services.

Additional Entertainment: If you plan to have additional entertainment, such as clean comedians, swing dancers, or a photo booth for making high quality photos with instant studio-quality photo prints up to 5×7 in size that make a great party favor that your guests will actually want to keep, 90 days out is the time for that.

Event Photographer: Some companies want to document their event with candid photos.  Although not everyone will this route, seeking this service a few months out rather than at the last minute is also a good move.

Transportation: Providing a safe ride to event activities, a safe ride home for guests that party hard, or VIP transportation for your event is classy and keeps your liability in check. If you wait until the last minute, you may find your options limited on popular dates.

Are You Feeling Behind On Your Holiday Party Planning?

Don’t worry!  We are available to fulfill last-minute bookings and requests for event services.  Mountain Event Services has over 1/2 the services most event planners hire in-house and will respond to your inquiry in a flash!

Holiday Event Photo Booth

Need some inspiration?  Check out these over-the-top corporate holiday parties!

Schedule DJ and Photo Booth Services Now

 

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