8 Essential Holiday Party Vendors You Need (And When to Hire Them)
Planning your company holiday party? Whether it’s a sleek corporate event in Denver or a cozy holiday celebration in the Rockies, locking in the right vendors at the right time will make your event stress-free and unforgettable.
Here’s your step-by-step guide to booking 8 essential vendors — and exactly when to secure them — to throw the ultimate holiday bash.
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9 Months Out: Book the Big-Ticket Items
1. The Venue
- Why Now? Popular venues book up quickly, especially for December weekends.
- Pro Tip: Save money by choosing off-peak days like Thursdays or Sundays.
- Keyword Insight: Look for holiday party venues in Colorado early to avoid disappointment.
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2. Event Planner
- Not enough time to plan and hit work deadlines? Bring in an event planner to manage the details.
- Bonus: Many planners offer bundled services for DJs, lighting, and photography, saving you time and stress.
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5 Months Out: Secure the Essentials
3. The Caterer
- Good food = happy guests. Whether it’s a sit-down dinner or trendy food stations, caterers get booked fast.
- Hot Tip: Consider vegan or gluten-free options to accommodate dietary needs.
4. The DJ or Live Entertainment
- The right beats = great vibes. A professional DJ will keep the party moving and manage announcements.
- Modern Twist: Add a live performer, like a saxophonist, to make your event stand out.
- SEO Tip: Research Colorado event DJs with experience at corporate events.
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3 Months Out: Add the WOW Factor
5. Event Lighting
- From string lights to custom uplighting, lighting can transform any space into a holiday wonderland.
- Pro Tip: Ask for a custom logo projection to add branding to your event.
6. Photo Booth
- Photo booths are perfect for creating Instagram-worthy moments. Look for modern booths with instant prints, boomerang videos, and digital sharing options.
- Hashtag Hack: Set up a branded hashtag for photos, like #CompanyNameHolidayParty.
7. Event Photographer
- Capture the best moments, from epic dance moves to team selfies. A photographer ensures you have content to share and memories to keep.
- SEO Keyword: Search for Colorado corporate photographers to document your event.
8. Guest Transportation
- Keep the party safe and convenient by offering transportation options. Think shuttle buses or fun party buses for large groups.
- Tip: Partner with local transportation companies to get group discounts.
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Last Minute? No Problem!
If you’re behind on planning, don’t panic! Vendors like Mountain Event Services offer last-minute holiday party solutions including:
Contact us, and we’ll get your holiday party ready to go. _____________________________________________________________________________________________________
FAQs: Your Holiday Party Planning Questions Answered
Q: When should I start planning a corporate holiday party?
A: Start planning at least 6-9 months in advance to book top venues, caterers, and entertainment.
Q: What are the most important holiday party vendors?
A: Key vendors include venues, caterers, DJs, lighting companies, photographers, and transportation services.
Q: How can I save money on holiday party vendors?
A: Book early, choose off-peak days, and look for package deals that bundle multiple services (like DJ + lighting).
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Ready to Plan an Epic Holiday Party?
Let’s make it happen! Contact Mountain Event Services for professional DJs, lighting, photo booths, and more.
Contact Us!
970-372-4882
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