Here are 3 common mistakes planners make—and how to avoid them in Fort Collins, Boulder, Denver, Cheyenne, Laramie, and beyond.
Picture this: You’ve lined up a killer speaker, your DJ is locked in, and the catering menu? Chef’s kiss. But on event day, your venue doesn’t have enough power for the sound system, the staff seems confused, and your AV crew is scrambling.
Yep—wrong venue, wrong vibe, major stress.
Whether you’re planning a fundraiser in Fort Collins, marketing event in Boulder, company holiday party in Denver, public event in Cheyenne, or community celebration in Laramie, your venue can make or break the experience. Here’s how to avoid the most common booking mistakes and keep your event running smooth from start to finish.
1. Choosing “Insta-Worthy” Over Functional
Sure, some venues look amazing in photos—but that doesn’t mean they’ll work for your event.
Ask yourself:
- Can vendors load in and out easily?
- Is there room for staging, seating, and gear?
- Does the layout actually support your event’s flow?
Pro Tip: Beautiful spaces can hide big limitations. Always do a site visit with your setup needs in mind—especially if you’re planning corporate event entertainment or tech-heavy presentations.
2. Forgetting to Ask About AV and Power
If your event includes a DJ, photo booth, sound system, lighting design, or projector setups, your venue must be able to support it.
Some older buildings or unconventional spaces (think: barns, historic buildings, rooftops) may lack:
- Adequate power outlets
- Proper acoustics
- Built-in AV or tech-friendly infrastructure
Need help with gear or layout planning? full sound and lighting rentals in Fort Collins, Boulder, Denver, Cheyenne, Laramie and beyond—plus insight on which venues are truly plug-and-play.
3. Overlooking Staff Responsiveness & Communication
Even the most beautiful venue can cause chaos if the staff is hard to reach, vague on policies, or absent when it matters.
A great team on-site means:
- Clear communication before and during the event
- Help troubleshooting last-minute changes
- A smoother experience for you and your guests
Our advice? Talk to someone who’s actually worked events there. (We’ve worked hundreds—just ask us.)
TL;DR — What to Check Before You Sign
- Vendor access, flow, and setup logistics
- Power and tech compatibility for your AV needs
- Clear, helpful, and available venue staff
- Real reviews from people who’ve done events there
Need a Venue Reality Check?
Before you commit, send us your top picks. We’ve likely worked with them—and we’re happy to give you the inside scoop, no strings attached.
Let’s make your event hassle-free and totally stress-free.
Reach out today for a free consult or a second opinion on your venue short list.
